The Event Secretary is selected by the host. The Event Secretary shall be responsible for specific duties, which include:
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Read and agree to abide by the Canine Water Sports Regulations.
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Chair a committee who shall select the water trial judge(s) from list of approved CWS judges and shall plan, organize, direct and do the work needed to host a Canine Water Sports Event.
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Create, publish, and distribute a Premium List that includes a Canine Water Sports Entry Form. Send a copy to Canine Water Sports.
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Process entry applications and collect fees. Ensure each dog listed on an entry form is registered with CWS, has an H2O# and is eligible for the task entered.
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When entries close, organize a drawing by team name to assign an exhibitor’s number and to determine the judging order of the teams.
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Acknowledge each entry application with a written response:
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A.) Explain why the entry is not acceptable, OR
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B.) Welcome the team with a letter (electronic or USPS) confirming all pertinent information about the accepted entry including, date(s) and location of event, entry
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level(s), accepted handler(s) and dog(s), Canine CWS registration number(s) and assigned team entry number(s).
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Ensure there are printed directions to local emergency services for human and canine available at the event. Consider having a vet on call.
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Hire or assign a photographer to capture images of the event and qualifying teams.
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Coordinate hospitality for the working staff, including transportation, lodging and meals for the judge(s) and stewards.
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Create and publish a water event catalog to be distributed on the day of the water event.
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Ensure that the judge(s) have appropriate judging forms and materials needed to perform their job.
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Collect and maintain all original entries, a copy of all completed judging forms and a scored catalog for a minimum of six months.
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Ensure there is cell phone reception or a land line phone available during Event hours.
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Ensure the access road to the event site remains safe for travel even during inclement weather.
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Investigate and attempt to mediate all complaints and protests by participants. If after mediation the participant is still unsatisfied the Secretary shall advise the participant to submit a written complaint to the Secretary within seven days of the conclusion of the water event.
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To expel, if necessary, from the event grounds any person or dog who is found in violation and or refuses to comply with Canine Water Sport Regulations or Federal, State or Municipal laws.
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Compile and send an event report with required fees and any protests to Canine Water Sport within ten days of the conclusion of the event activities.
The Event Secretary may delegate these duties, but shall remain responsible for their completion